TriMatrix Construction is Looking for a Secretary
Provide effective office administration and reception duties in support of the President, Vice Presidents and Project Personnel to meet or exceed Trimatrix Construction's objectives of costs, quality, time and safety. Perform all functions and responsibilities in accordance with Trimatrix Construction's values and beliefs.
Essential Functions / Responsibilities :
Provide office reception duties, including answering and transferring inbound calls, processing courier deliveries, and greeting visitors and clients and directing them to appropriate individual.
Ensure files and documents are prepared and logged with a high level of accuracy and within required time frames.
Assist Accounting team with A/P duties, including data entry and invoice approvals.
Assemble and prepare documents of a complex nature, i.e. RFIs and Estimates.
Assist with preparation of Work Proposals, Purchase Orders and Change Orders.
Monitor/maintain tracking tools to provide effective reporting of project information.
Effectively and accurately communicate discrepancies in project reports with PMs.
Create, maintain, and enforce use of Company forms and templates.
Prepare emails/correspondence on behalf of management.
Oversee office equipment/supplies, maintain kitchen cleanliness and supplies.
2-4 years of administrative experience, preferably in a Construction environment.
Accounting experience an asset.
Ability to multi-task and adapt to change in a fast-paced office environment.
Ability to maintain confidentiality and sensitive information.
Strong attention to detail.
Quick learner with a high sense of initiative and can work under little supervision.
Strong organizational skills and works well both independently and in a team-based environment.
Excellent communication skills with ability to effectively communicate with all levels of an organization.
Ability to work under time constraints.
Proficient with Microsoft Office.
**This position will start as a one year contract to cover a maternity leave with possibility of hiring full-time upon completion of contract**
Please contact firstname.lastname@example.org to apply for this position.