Home >  Blog >  TriMatrix Construction is Looking for a Secretary

TriMatrix Construction is Looking for a Secretary

Posted by TriMatrix Construction on 26 July 2017
TriMatrix Construction is Looking for a Secretary

Provide effective office administration and reception duties in support of the President, Vice Presidents and Project Personnel to meet or exceed Trimatrix Construction's objectives of costs, quality, time and safety. Perform all functions and responsibilities in accordance with Trimatrix Construction's values and beliefs.

Essential Functions / Responsibilities :

  • Provide office reception duties, including answering and transferring inbound calls, processing courier deliveries, and greeting visitors and clients and directing them to appropriate individual.

  • Ensure files and documents are prepared and logged with a high level of accuracy and within required time frames.

  • Assist Accounting team with A/P duties, including data entry and invoice approvals.

  • Assemble and prepare documents of a complex nature, i.e. RFIs and Estimates.

  • Assist with preparation of Work Proposals, Purchase Orders and Change Orders.

  • Monitor/maintain tracking tools to provide effective reporting of project information.

  • Effectively and accurately communicate discrepancies in project reports with PMs.

  • Create, maintain, and enforce use of Company forms and templates.

  • Prepare emails/correspondence on behalf of management.

  • Oversee office equipment/supplies, maintain kitchen cleanliness and supplies.

Desired Knowledge/Skills:

  • 2-4 years of administrative experience, preferably in a Construction environment.

  • Accounting experience an asset.

  • Ability to multi-task and adapt to change in a fast-paced office environment.

  • Ability to maintain confidentiality and sensitive information.

  • Strong attention to detail.

  • Quick learner with a high sense of initiative and can work under little supervision.

  • Strong organizational skills and works well both independently and in a team-based environment.

  • Excellent communication skills with ability to effectively communicate with all levels of an organization.

  • Ability to work under time constraints.

  • Proficient with Microsoft Office.

 

**This position will start as a one year contract to cover a maternity leave with possibility of hiring full-time upon completion of contract**

 

Please contact donny@trimatrix.ca to apply for this position.

SaveSave
TriMatrix ConstructionAuthor: TriMatrix Construction
About: With over 30 years experience in the Construction Industry, we are builders who understand every aspect of the construction process. From planning and design, to delivering the fulfillment of your dream home, we are with you every step of the way.
Connect via: Twitter LinkedIn
Tags: TriMatrix Team

Post comment

Sign Up for Our

Home Building and Renovating Tips

Recent Work

Posted in Recent Work

New Tech for Outdoor Living: 3D Virtual Tours

Posted by TriMatrix Construction on 28 May 2018
avatar
When homeowners begin to desire to renovate their backyards they can de deterred because it may seem like an intimidating task. Some get discour...

My Crafty Laundry Room Makeover

Posted by Rebecca Hay on 22 May 2018
avatar
There are so many inspirational images of laundry rooms on the internet. Big beautiful spaces with large windows and lots of natural light. But ...

Meet Modern Landscape Designers' Julie Moore

Posted by TriMatrix Construction on 16 March 2018
avatar
Julie Moore is a conceptual artist and landscape designer at Modern Landscape Designers,with whom we had the pleasure of connecting and working ...
< Previous | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | Next >

Request a
Quote

Sign Up for
Our Referral Program

Clients Say

Our design firm has teamed up with Trimatrix on a number of renovation projects. The level of detail and professionalism given on all accounts; quoting, workmanship and customer service is second to none. Organization and attention to detail are qualities that Donny and his team master with each project they complete. We look forward to a contin...

Jessie K. - Toronto
Read All

Blog / Tips

Why You Should Consider an Open Floor Plan Remodel

Posted by TriMatrix Construction on 7 April 2020
If you're a fan of Property Brothers or House Hunters, you're probably well aware of how popular open floor plans are. But for those wh...

4 Inspirational Design Ideas for Your Outdoor Kitchen

Posted by TriMatrix Construction on 3 March 2020
With the ground finally thawed and BBQ season on the horizon, it's never too early to start thinking about those summer backyard hangouts. ...
Read All

Get in Touch

115B Saramia Crescent, Concord, Ontario, L4K 4P7

P: 905.856.5156

info@trimatrix.ca